Admin Liason & Front Office Assistant
How To Apply?
- Prepare Your Documents
- Write a Professional Email
- Send Your Application
- Await Confirmation
- Follow Up (Optional)
Frequently Asked Questions
Can I apply for multiple positions at the same time?
Yes, as long as you meet the qualifications for each role. Be sure to submit separate applications for each.
What should I include in my job application?
Typically, a CV/resume and a brief cover letter. Some positions may also request academic certificates, references, or a portfolio.
How will I know if my application was successful?
Only shortlisted candidates are usually contacted. If confirmation is not automatic, you may follow up after 1–2 weeks.
Can I update my application after submitting it?
It’s best to double-check before sending. However, if there’s a major update, you can resend your application with a note explaining the changes.
Send us your C.V.
Do you want to work with us? Please, send your CV to info@hornofafricayouthnetwork.org
Post :
Contract
Time :
Full Time
Salary :
Negotaible
No. of Vacancy :
1
Key Responsibilities:
Front Office Duties:
Greet and assist visitors, clients, and staff in a warm and professional manner.
Answer and direct incoming calls promptly and courteously.
Maintain a clean, organized, and welcoming reception area.
Manage front office supplies and ensure availability at all times.
Handle incoming and outgoing mail and deliveries.
Administrative Liaison Duties:
Act as a bridge between departments to ensure clear and timely communication.
Support administrative operations including scheduling, filing, data entry, and documentation.
Coordinate internal meetings, prepare agendas, and take minutes.
Assist in organizing staff activities, workshops, or external engagements.
Help with travel bookings, appointments, and logistical arrangements when necessary.
Support HR and procurement functions in record-keeping, onboarding coordination, and requisition tracking.
Qualifications
Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
At least 1–2 years of experience in a similar administrative or front office role.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Ability to multitask and remain calm under pressure.
Strong organizational and time-management skills.
Professional appearance and demeanor.
Key Competencies:
Customer service orientation
Attention to detail
Problem-solving mindset
Confidentiality and discretion
Initiative and reliability
Team collaboration
Working Conditions:
Office-based, with standard working hours.
Occasional extended hours during events or peak periods.